Talent Acquisition Administrator-Italian Speaker

• Download and input candidate information into the ATS promptly and accurately.
• Monitor and manage the recruitment pipeline, ensuring timely follow-up and candidate movement.
• Changes and proactively share relevant updates with the Talent Acquisition team.
• Demonstrate curiosity and initiative in exploring new ATS features or modifications, and suggest improvements to enhance team efficiency.
• Organize new hire documentation for handover to HR.

• Manage full cycle talent acquisition process (advertising, screening of candidates, shortlisting, facilitating interviews, extending offers, closing candidates)
• Manage and maintain of all talent acquisition related queries including applicant queries, role queries and email applications in the ATS system
• Network and pipeline for future talent in innovative ways such as LinkedIn Recruiter
• Optimize the existing process
• Partner with the Hiring Managers and other relevant stakeholders to deliver a premium service (understand the needs, design a strategy for open roles across our business function)
• Trade fairs (from research to participation)
• Develop and implement innovative, cost-effective candidate sourcing solutions to ensure a sufficient pipeline of candidates
• Create job descriptions, interview questions, and role plays
• Create and maintain job postings based on talent acquisition tools and other country-specific job boards, various user groups to identify and conduct productive conversations with candidates
• Manage relationships with preferred suppliers and other external organizations
• Filter job applications, telephone screening, and face-to-face competence interviews
• Apply talent acquisition best practices in accordance with relevant employment legislation
• Extend and negotiate offers, managing subsequent employment contract generation

• Communicate results and organize start dates with client and candidate
• Maintain the talent acquisition database to ensure that the data is up to date and provides timely information for KPIs
• Spearhead talent acquisition projects and innovations to the talent acquisition process to ensure we maintain a best in breed recruiting function
• Maximize candidate experience to ensure National Pen is competitive in the marketplace and able to attract high quality talent that fits our culture

• Fluent Italian
• Good level in English
• Previous experience in a high-volume recruitment office with knowledge of:
• Multilingual recruitment experience is a plus
• Excellent IT skills such as Microsoft Office/excel/ Power point
• Communication skills - particularly the ability to build relationships across departments internally as well as with external third-party partners and candidates
• Ability to prioritize multiple functions and tasks and manage work time efficiently
• Problem solver with a burning desire to contribute to the organization’s reputation and success

• Social media networking experience with tools like LinkedIn, Facebook, Instagram
• International recruitment experience specifically with multi-lingual roles
• Experience working with job-boards, CV databases, internet search tools and writing job advertisements

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